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People + Automation + AI

Build your team. Automate your work. Scale with AI.

Vixa helps growing UK businesses get more done. We provide skilled remote professionals who join your team, and we build AI and automation that takes repetitive work off your people.

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Start with the service you need today.

Your business

Your people, your systems and your AI, working together.

System

Web Automations

Takes repetitive work off your team and keeps things moving.

People

Outsourced Talent

A skilled person who joins your team and takes on a defined role.

System

Artificial Intelligence

Plans and acts on goals, with people in charge.

Work moves both ways
How Vixa fits into your business Inside one business, three connected areas: web automations, people (Outsourced Talent) and artificial intelligence. Work and information move between all three. YOUR BUSINESS Your people, your systems and your AI, working together WORK MOVES BOTH WAYS SYSTEM Web Automations Repetitive work handled automatically PEOPLE Outsourced Talent Joins your existing team and takes on a defined role SYSTEM Artificial Intelligence Plans and acts on goals, with people in charge
15+ years
Outsourcing experience
450+
Professionals placed
85%
Retention rate
Top 1%
Candidate acceptance
5 days
Time to start, from
Start here

What does your business need right now?

You may not need both services. Start with whichever problem is holding you back today.

Choose one. There's no set order. Start where your business needs us.

What we do

Two services. Start with the one you need.

Skilled people and practical automation. Each one works on its own, and they work well together.

01 / Build

Outsourced Talent

Build your team without doing all the recruitment yourself.

A skilled professional who joins your existing team and takes ownership of a defined role. We find, vet and support them, so you don't have to run the whole process yourself.

Sales Marketing Operations Finance Admin IT Customer Support
Explore Outsourced Talent
Your team, extended
Owner / DirectorIn-house
Sales / ServiceIn-house
Outsourced Talent · Operations / AdminOwns bookings, suppliers and paperwork Vixa
Finance managerIn-house
02 / Automate

AI & Automation

Take repetitive work off your team.

AI and automation that takes repetitive work off your team and keeps things moving automatically. Built around the tools you already use.

CRM Reporting Client Onboarding Data Operations Content Customer Support
Explore AI & Automation
From separate tools to one connected system with AIThree steps. First, five business tools (CRM, email, calendar, spreadsheets and accounts) sit on their own with nothing joining them. Second, the same tools are linked together in a straight line, each one passing information on to the next. Third, an AI layer sits in the middle of the linked tools and handles the routine steps, with work passing from each tool to the AI and on to the next.TOOLS ON THEIR OWNLINKED UPWITH AI ON TOPCRMEmailCalendarSheetsAccountsCRMEmailCalendarSheetsAccountsCRMEmailCalendarSheetsAccountsAI

Each tool does its own job, and people copy information between them.

The tools are linked up and AI handles the routine steps. Every enquiry is captured, logged and passed to the right person automatically.

Why Vixa

People where people matter,technology where technology helps.

01We work with what you have

We work around your existing people, processes and systems. You don't need to change how the business runs to work with us.

02We fix the actual problem

We don't recommend AI where another person, a better process or a simpler automation would do the job.

03We build it to work in your business

Whatever we put in place has to work day to day inside your business, not just look good in a demo.

04We stay involved

Whether it's a person or an automation, we stay involved rather than disappearing once it's in place.

Case studies

How we can help

01 / UK plumbing, heating and renewable energy business

The problem

A growing business relies too much on its owner.

Engineers are out in the field, customers are calling in, jobs are moving through the diary and admin is building up behind the scenes.

The owner is involved in too many day-to-day decisions
Follow-ups and admin rely on people remembering
Existing systems aren't working together

How Vixa helps

Outsourced Talent

Add an Operations Expert to take ownership of the day-to-day.

Before: The owner is constantly checking, chasing and answering questions.
After: One person owns the operation and keeps work moving.

AI & Automation

Automate the repetitive work happening around every job.

Before: Job sheets, emails, suppliers and admin are checked by hand.
After: Routine actions move between systems automatically.

The result: The owner deals with exceptions, not every task.

02 / UK managed IT support business

The problem

A growing business can't keep up with demand.

Client requests are increasing and the backlog is building. The owner is being pulled further into day-to-day work just to keep things moving.

Support requests pile up faster than the team can clear them
The business needs more delivery capacity
Too much operational work still depends on manual processes
The owner is doing the work instead of growing the business

How Vixa helps

Step 1 · Outsourced Talent

Add two IT Support Experts to increase the team's capacity.

Before: The owner is pulled into delivery to keep up.
After: The team has dedicated capacity to handle more client requests.

Step 2 · AI & Automation

Run an automation pilot on the repetitive processes.

Before: People spend time manually moving work and information through the operation.
After: Automation handles more of the repetitive work behind the scenes.

The result: The business gains capacity, work moves through it more smoothly, and the owner gets their time back to focus on growing it.

Situation {{ caseNum }} of 2

People run the operation.

Automation handles the repetition.

AI keeps the system improving.

Client testimonials

What our clients say.

Founders who brought in skilled people through Vixa, in their own words.

5.0 Rated on Google
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December 2025

The difference to our day-to-day operations has been significant.

Jack took the time to really understand how we work and what mattered to us, guiding me confidently through the process of hiring a fully remote team member. … The person we selected has settled in brilliantly.

Jon G.Outsourced Talent client
June 2026

One of the best business decisions I’ve made.

I’ll admit, I was initially skeptical about using a virtual assistant. I wasn’t sure whether it would work for my business or whether someone remote could really become part of the team. I couldn’t have been more wrong. … They don’t just provide virtual assistants, they find talented people who become a real extension of your business.

Greg S.Outsourced Talent client
September 2025

Working with Vixa Assist has been a dream.

Over 200 applicants were received which were vetted & matched to my business needs. … The interview process was quick & easy with a decision being made as to the right candidate in less than a couple of hours of my time.

Steph S.Outsourced Talent client
June 2026

I felt really looked after at every stage.

The whole process was smooth, professional, and really well managed from start to finish. The person I hired hit the ground running straight away and has been absolutely fabulous, which made such a difference to my business.

Ryan M.Outsourced Talent client
October 2025

Far better than I ever imagined.

I was initially worried about the time difference and whether there might be a language barrier, but there’s been absolutely no issue with either. My VA’s written and spoken English is excellent and we work seamlessly together.

Lisa G.Outsourced Talent client
September 2025

Vixa made scouting, interviewing and hiring a virtual assistant extremely easy.

From the outset Jack was very thorough in finding out why and what we needed and then sourcing the most suitable VA’s. Vixa were present still once the VA was hired, checking in at regular intervals to make sure everything was okay from both sides.

James P.Outsourced Talent client
May 2026

Organised, proactive, and easy to work with.

Communication has been professional and straightforward throughout, and it’s clear they genuinely care about providing a high-quality service. I’d happily recommend them to anyone looking for reliable business support services.

Daniel S.Outsourced Talent client
February 2026

Good honest company, that cares about their clients journey!

Thanks to the team for your help so far.

Ashley T.Outsourced Talent client
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Where does your business need help?

Whether you need another person or less manual work, we'll help you work out the right place to start.

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Start where your business needs us.